Event Catering Quote Builder

For caterers and event planners losing hours to enquiries that open with "what would a wedding for 80 cost", where the honest answer depends on five things the sender has not thought about yet.

• Five-step builder covering occasion, guest count, service style, planning support, and production level
• Guest count slider running from 20 to 300, so cost and staffing scale with the actual room
• Five outputs giving a planning range, a recommended staff count, a planning runway in weeks, and an indicative deposit
• Recommended direction written as a sentence rather than a number, framing what to start with
• Hidden until revealed with the plan withheld until the visitor chooses to see it
• Proposal request form taking name, email, phone, event date, and location, with the selections and range attached automatically
• Service style showcase with three image-led sections showing how cocktail, buffet, and plated events differ
• Next conversation guide setting out what venue, menu, and production questions the proposal call should cover

The deposit figure is the part most quote builders leave out. Someone who has seen both the range and what it takes to hold a date is a materially better enquiry than someone who has only seen a total.

Sample rates and proof are placeholders. The ConvertSite AI assistant makes it yours in minutes, and you can connect Claude or ChatGPT if you would rather work with a model you already use.

1. Set your pricing model Define how occasion, guest count, service style, planning support, and production level combine into the low and high figures
2. Set the staffing ratios Define how many event staff each combination of guest count and service style recommends
3. Set the runway and deposit rules Define the planning lead time each event type needs and how the deposit figure is calculated
4. Adjust the guest slider Change the minimum, maximum, and default guest count to match the events you take on
5. Edit the five steps Update the occasion types, service styles, planning tiers, and production levels to match what you actually sell
6. Check the recommended direction This sentence inserts the visitor's selections into running copy, so complete the flow a few times and confirm it reads naturally for every combination
7. Set the form and routing Set the receiving address and decide whether event date and location should be required
8. Add real proof Replace the sample testimonial placement with a verified client quote and attribution