TemplatesEvent & Catering Quote Calculator

Give clients an instant catering quote before they reach out.

Event & Catering Quote Calculator. A Live Quote Configuration Template for Event and Catering Businesses

  • Event type, guest count, menu style, and add-on services all feed a live quote summary with tax calculated automatically.
  • Six configurable add-on services with both per-person and flat-fee pricing keep the quote accurate as selections change.
  • Full client details form with international phone input submits the complete quote configuration in one action.
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About this template

A live quote calculator template built for event and catering businesses. Clients configure their own event and see an itemised quote update in real time, reducing back-and-forth and delivering more qualified enquiries with all the key details already captured.

The template includes:

  • Event type dropdown for selecting the type of event being booked
  • Guest count input that feeds directly into all per-person pricing calculations
  • Menu style selector with four radio button options each displaying a per-person price, covering Buffet, Plated Dinner, Cocktail Reception, and Family Style
  • Event date picker for capturing the preferred date at the configuration stage
  • Add-On Services section with six configurable options displayed as checkboxes, supporting both per-person pricing (Open Bar, Dessert Table) and flat-fee pricing (Floral Arrangements, Live Music, Photography, Valet Parking)
  • Live quote summary panel showing a catering line item with guest count breakdown, add-ons selected, subtotal, configurable tax rate, and total
  • Client details form with first name, last name, email, and an international phone number input with country selector
  • Send quote request CTA submitting the full configuration and contact details together
  • Support prompt below the CTA with a direct email link for clients who have questions before submitting

Instructions

Follow these steps to make the template your own:

  1. Configure event type options Add or rename the event types in the dropdown to match the events you cater for
  2. Update menu style options Edit the four menu style labels and their per-person prices to reflect your actual packages
  3. Set your add-on services Update the six add-on labels and prices, and switch any item between per-person and flat-fee pricing as needed
  4. Update the tax rate Set the tax percentage in the quote summary to match your local tax requirements
  5. Adjust the guest count defaults Set a sensible default and any minimum or maximum guest count relevant to your business
  6. Customise the quote summary labels Update the line item descriptions in the summary panel to match your terminology
  7. Update the CTA Change the button label and connect it to your email, CRM, or booking system
  8. Update the support link Replace the email address in the support prompt with your actual contact address
  9. Customise client detail fields Add or remove form fields to match the information you need before preparing a formal quote
  10. Match your branding Update colours, fonts, and labels to align with your visual identity
  11. Test across event and add-on combinations Verify pricing calculates correctly across all menu styles and add-on selections before going live

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